Rated 4.9 out of 5 Stars based on 239 reviews

Acumatica + Virtualstock connector

Supply Retailers on Virtualstock
Straight Out of Acumatica

Q: How frequently does data sync between the connected platforms?

Inventory synchronization happens in near real time. Most other data, including products, prices, orders, fulfilment updates, and tracking information, is typically synchronized within 5-10 minutes.

Q: What happens when I cross my plan limit?

When you cross your plan limit, data synchronization remains active and everything continues working as usual. We send you a monthly overage invoice, which you can pay through your Commercium portal within seven days of the invoice date. You can also upgrade to a higher plan if you continuously exceed your plan limits. Higher-volume plans cost less per order and may save you money.

Commercium connects your Acumatica ERP to your Virtualstock supplier account and runs the dropship cycle for every retailer you supply: live stock pushed from your Acumatica warehouses, retailer orders created as sales orders under each retailer’s customer account, confirmed shipments sent back with carrier and tracking, and your Acumatica invoices sent for exactly what you shipped.

Retailer SKU matching

Inventory sync

Order sync

Shipment & tracking sync

Invoice sync

Multi-retailer connections

Partial dispatch support

Sync logs & error alerts

Book a demo See how onboarding works

No credit card required. Onboarding takes 1–2 hours once your details are provided.

app.mycommercium.com/acumatica-virtualstock

Acumatica ↔ Virtualstock sync flow

4 flows active · runs every 5–15 min

Healthy

Acumatica · yourcompany.acumatica.com Stock items · 3 warehouses Source

Virtualstock order #VS-90412377 Retailer order → Acumatica sales order Imported

Inventory pushed Stock update: pooled warehouses minus buffer Synced

Invoice sent Released invoice → retailer invoice Sent

Shipment SH004218 Ship Via carrier & tracking sent Confirmed

Live in 1–2 hours once details are provided

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About The Integration

How Acumatica and Virtualstock connect

Commercium sits in the middle, turning retailer orders from Virtualstock into Acumatica sales orders, and Acumatica stock, shipments and invoices into Virtualstock stock updates, dispatches and supplier invoices.

Acumatica

Cloud ERP · stock source

Stock items & cross-references

Quantities per warehouse

Sales orders, shipments & invoices

● Commercium

Maps each flow to the right Acumatica document and Virtualstock API call · runs every 5–15 min

Stock levels · Acumatica → Virtualstock

Retailer orders · Virtualstock → Acumatica

Dispatches & tracking · Acumatica → Virtualstock

Invoices · Acumatica → Virtualstock

Virtualstock

Dropship platform · UK & European retailers

Retailer product codes

Retailer orders

Dispatches & invoices

Acumatica → Virtualstock Virtualstock → Acumatica

The features

What Commercium automates

Acumatica → Virtualstock

Inventory sync

Available quantity from the Acumatica warehouses you pick is pooled, buffered and sent to Virtualstock for each retailer product, so a sale on any channel updates your retailers within minutes.

Virtualstock → Acumatica

Order sync

Retailer orders from Virtualstock land in Acumatica as sales orders under the retailer’s customer account, with the retailer’s PO as the customer order number, the delivery address on the order and the right warehouse assigned.

Acumatica → Virtualstock

Shipment sync

When a shipment is confirmed in Acumatica, the dispatch goes to Virtualstock with the Ship Via carrier and tracking number, so the retailer and the customer see it straight away.

Acumatica → Virtualstock

Invoice sync

Each released Acumatica invoice goes to the retailer on Virtualstock with the shipped lines, cost prices, VAT and any freight, so the retailer’s invoice and your ledger always match.

Need a flow that is not listed?

Extra warehouses, more retailer connections or routing orders to your 3PL or WMS are set up during onboarding.

Talk to us

How it works

From demo to a live Virtualstock channel in Acumatica

Seven steps from the first conversation to a controlled go-live: your Virtualstock API access, Acumatica and Virtualstock connections, retailer SKU, stock, order, dispatch and invoice configuration, then a verified test before you go live.

Step 1 of 7

Book a demo & scope the setup

Tell us which retailers you supply through Virtualstock, how your Acumatica warehouses, customers and order types are set up, and how orders and invoices should flow. We walk through the integration on a live call and show you how Acumatica and Virtualstock will work together.

Flows confirmed: order, shipment, inventory and invoice

Which retailers you supply through Virtualstock

Which Acumatica warehouses feed retailer stock and what buffer to hold

How retailer orders should be created in Acumatica (customer, order type, branch, warehouse)

Each retailer’s invoice and VAT requirements

Plan and integration requirements confirmed before you subscribe

Step 2 of 7

Get your Virtualstock API access

Suppliers join Virtualstock at a retailer’s invitation. Once your supplier account is live, API credentials are issued so Commercium can read orders and send stock, dispatches and invoices.

Supplier account active on Virtualstock

Retailer connections confirmed

API credentials requested from Virtualstock

Each retailer’s dispatch and invoice rules gathered

Step 3 of 7

Log in to the Commercium portal

You get access to the Commercium portal, where connections, mappings, sync logs and alerts live for both platforms.

Portal account created for your team

Users invited with the right roles

Notification email for sync and invoice alerts set

Step 4 of 7

Connect Acumatica in Commercium

Commercium connects to your Acumatica instance through the contract-based REST API, using an integration user or an OAuth 2.0 connected application you set up and approve.

Instance URL, tenant and branch confirmed

Integration user or connected application created

Access to stock items, warehouses, customers, sales orders, shipments and invoices approved

Test read of stock items and warehouse quantities

Step 5 of 7

Connect Virtualstock with Commercium

Your Virtualstock supplier account is linked so Commercium can send stock, download retailer orders, send dispatches and send invoices.

API credentials added to Commercium

Retailer products matched to Acumatica stock items by inventory ID or cross-reference

Each retailer mapped to its Acumatica customer account

Unmatched products listed for review

Open orders reviewed before first import

Step 6 of 7

Configure stock, order, dispatch & invoice rules

We map how each record moves between the two platforms so your warehouse and finance teams see exactly what they expect.

Acumatica warehouses pooled and safety buffer set

Order type, branch and warehouse per retailer

Ship Via codes mapped to each retailer’s carriers

Invoice per shipment, cost prices and VAT tax categories agreed

Freight charges and invoice numbering set

Alerts for late dispatches and held invoices

Step 7 of 7

Test, verify & go live

Every flow is run on real data before switching on: a stock change pushed, a retailer order imported, a shipment sent with tracking and its released invoice sent to the retailer.

Stock change seen on Virtualstock within minutes

Test order created as an Acumatica sales order

Dispatch with carrier and tracking visible to the retailer

Released invoice sent and accepted for the dispatch

Go-live date agreed and sync switched on

About the platforms

Acumatica and Virtualstock, and what connecting them actually involves

One is your ERP: stock, sales orders, shipments and the invoices on your books. The other is the dropship platform that connects you to major retailers, who send you their customers’ orders to ship and pay you against your invoices. The work of the combo sits in between.

Contract API

Acumatica REST endpoints with OAuth 2.0

4 flows

Synced across both platforms

1–2 hours

Typical onboarding time

REST API

Virtualstock supplier API

The two platforms

Acumatica

Your cloud ERP & stock source

Acumatica is a cloud ERP built for small and mid-sized businesses, with editions for distribution, manufacturing, retail and commerce, and licensing based on the resources you use rather than per user. Products live as stock items with quantities per warehouse, customer orders run through sales orders, shipments and invoices that post straight to the general ledger, and everything is reachable through the contract-based REST API. For Virtualstock suppliers it already holds the stock, the customers and the books, which makes it the natural engine for a dropship channel.

Stock items & matrix items

Quantities per warehouse

Customer cross-references

Customers, order types & branches

Shipments, Ship Via & tracking

Invoices, tax zones & VAT

REST API & push notifications

Multi-branch & multi-company

Virtualstock

Dropship & curated marketplace platform

Virtualstock is a UK dropship and curated marketplace platform, founded in 2004 in Reading and now part of Logicbroker. Retailers such as Argos, B&Q, Currys and John Lewis use it to extend their online range without holding stock, processing more than 8 million orders and over £2 billion in sales a year. Suppliers join at a retailer’s invitation and work through one connection to every retailer they supply: they keep stock up to date, receive the retailer’s customer orders, dispatch them directly with tracking and invoice the retailer. Suppliers connect through the portal, a REST API or flat files over SFTP.

Retailer product codes

Stock updates per retailer

Retailer orders

Retailer channels & buying groups

Dispatch with carrier & tracking

Supplier invoices

Invoice reconciliation

Supplier performance visibility

How Acumatica concepts map onto Virtualstock

AcumaticaVirtualstockWhat Commercium does

Stock item / matrix item Retailer product on VirtualstockProducts are set up on Virtualstock with each retailer. Commercium matches each Acumatica stock item to its product on Virtualstock during onboarding, so stock and orders flow without recreating anything.

Inventory ID / cross-reference Supplier SKU & retailer codeThe Acumatica inventory ID is matched to your supplier SKU, and each retailer’s own product code can sit on the item as a customer cross-reference, so every order line maps back to the exact stock item.

Quantities per warehouse Stock levelAvailable quantities in the selected Acumatica warehouses are pooled into one figure, with a safety buffer, and pushed per stock item.

Sales order, per retailer customer Retailer orderRetailer orders are created as Acumatica sales orders under each retailer’s customer account, with the right order type, branch and warehouse, and the Virtualstock and retailer order numbers stored on the order.

Shipment & tracking DispatchWhen a shipment is confirmed, Commercium marks the order dispatched on Virtualstock with carrier and tracking, including partial shipments.

Released SO invoice Supplier invoiceEach released invoice is sent to the retailer with the shipped lines, cost prices, VAT and freight, so invoices match what the retailer received and what sits in your receivables.

The surface we work with

Acumatica Contract-based REST API Stock items, warehouse quantities, customers, sales orders, shipments and invoices.

Acumatica Push notifications Change capture on quantities, shipments and invoices so stock, dispatches and invoices reach Virtualstock without waiting for the next poll.

Virtualstock Authentication Supplier API credentials issued for your Virtualstock account, scoped to the retailers you supply.

Virtualstock Stock levels Stock levels per product, sent as stock moves in Acumatica, with a scheduled full refresh.

Virtualstock Orders New retailer orders downloaded with delivery address, line items, retailer references and cost prices.

Virtualstock Dispatches Dispatch updates with carrier and tracking, including partial dispatches.

Virtualstock Invoices Supplier invoices sent from each released Acumatica invoice, with lines, cost prices, VAT and freight.

Field experience

What we learnt while integrating Virtualstock for our users

Working notes from live Virtualstock supplier integrations, the things that decide whether retailer orders run quietly, and how each one became automation inside Commercium.

Every status you send is visible to the retailer

On Virtualstock the retailer sees each update a supplier sends, from the moment an order is received to dispatch and tracking. Retailers measure suppliers on how quickly and accurately those updates arrive, and a dispatch sent late or without tracking becomes a customer service call at the retailer. Commercium helps suppliers:

Download orders as they arrive

Map each retailer separately

Create sales orders per retailer

Send dispatch the moment you ship

Include carrier & tracking every time

Alert before dispatch deadlines slip

Dispatch-safe order flow

1Retailer order received

2Created as an Acumatica sales order

3Shipment confirmed with tracking

4Dispatch sent to Virtualstock

5Invoice raised for the dispatch

One Virtualstock account, many retailers with their own rules

Virtualstock gives a supplier one connection to every retailer it supplies, but each retailer is still its own relationship: its own product codes, cost prices, dispatch expectations and invoice rules, and sometimes separate channels for regions or buying groups. Commercium keeps one Acumatica stock pool, books each retailer to its own customer account and maps each retailer’s orders, codes and invoice rules separately, so adding a retailer is configuration, not a new build.

One stock pool, many retailers

Acumatica Commercium retailer mapping Retailer A Retailer B Retailer C

Invoices fail on the details, not the totals

Retailers reconcile supplier invoices against what they ordered and what you dispatched. An invoice with the wrong cost price, a missing line, a quantity that doesn’t match the dispatch or the wrong VAT treatment gets held, and payment waits until someone finds the problem. Commercium has built depth in:

Invoice per dispatch

Retailer cost prices

Line-level quantities

VAT rates per line

Delivery charges

Partial dispatch invoicing

Invoice numbering rules

Rejected invoice alerts

Without Commercium

1Order shipped in Acumatica

2Invoice typed into the portal

3Cost or VAT keyed wrong

4Retailer holds the invoice

5Payment delayed

With Commercium

1Dispatch confirmed with tracking

2Released invoice taken from Acumatica

3Cost and VAT taken from the order

4Invoice sent automatically

5Only true exceptions reach a human

Stock is the first thing retailers check

Retailers hide or suppress products when supplier stock is out of date. We send changes as stock moves in Acumatica, with a full stock refresh on a schedule.

Tracking has to work for the retailer’s customer

A dispatch without a tracking number, or with a carrier the retailer can’t track, leaves the customer chasing the retailer. We map each Acumatica Ship Via code to the carrier and service each retailer expects.

Partial dispatches need partial invoices

When one line ships today and another next week, each dispatch needs its own invoice for exactly what left the warehouse. We invoice per shipment, not per order.

Retailer codes are not your SKUs

Retailers often reference products by their own codes. We match each retailer’s code to the Acumatica stock item through customer cross-references, so every order line lands on the right item.

Packs and bundles need translating

A retailer’s single product can be an Acumatica kit or a multi-pack unit of measure. We translate quantities both ways, so stock and orders stay correct.

Supplier performance is on show

Retailers compare dispatch speed and stock accuracy across their supplier network. We alert on orders at risk before they turn into a late dispatch.

API beats a nightly file

Virtualstock accepts flat files over SFTP as well as its REST API. Commercium connects through the API, so updates move in near real time and every response is checked rather than waiting for a file run.

The retailer owns the customer and the retail price

Orders are booked to the retailer as your customer, with the shopper only as the ship-to address and line prices at the retailer’s cost price, so receivables and revenue reflect what the retailer actually pays you.

Working notes from our integration team, we update this section as Virtualstock and retailer requirements change.

Sell on Unlimited Channels Without Adding Connector Subscriptions

28-day Free Trial
No Credit Card Required
No Commitment
Enterprise level security

The economic advantage

Your Integration Costs Shouldn't Multiply as You Grow

Traditional integration software can turn every new channel into another subscription. Commercium is designed around one orchestration layer.

As you grow	Traditional approach	Commercium
Add another marketplace	Buy another connector	Included
Add another store	Buy another connector	Included
Add warehouse / 3PL	Add another integration	Included
Add shipping systems	Add another integration	Included
Need routing & automation	Add more software	Included
Need centralized operations	Add an OMS	Built in

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FAQ's

Acumatica + Virtualstock questions, answered

Technical questions about how the two platforms sync, and general questions about running on Commercium.

Can Commercium create products on Virtualstock?

No. Commercium doesn’t currently support product creation for Virtualstock. Products are set up on Virtualstock with each retailer, and Commercium matches them to your Acumatica stock items so orders, shipments, inventory and invoices sync automatically.

Can Virtualstock orders be sent to other systems as well as Acumatica?

Yes. Virtualstock orders can also be transformed and sent to supported ecommerce, OMS, WMS, accounting or fulfilment systems.

Can Commercium help new Virtualstock sellers?

Yes. Commercium works with businesses during onboarding to prepare product data, connect systems, configure mappings and establish operational workflows.

Can I connect more than one seller account of Virtualstock using Commercium?

Yes, you can add as many seller accounts as you want while remaining on your same plan using Commercium. You only upgrade when you cross your plan’s order limits.

What are the next steps to connect Acumatica to Virtualstock using Commercium?

Book a demo so we can scope your retailers and your order, shipment, inventory and invoice flows. Make sure your Virtualstock supplier account is live and request API access. Log in to the Commercium portal, connect Acumatica through its REST API with an integration user or connected application, connect Virtualstock and match retailer products to Acumatica stock items, then configure stock, order, dispatch and invoice rules and test every flow before go-live.

Which flows does Commercium sync between Acumatica and Virtualstock?

Four: orders (Virtualstock to Acumatica), shipments with carrier and tracking (Acumatica to Virtualstock), inventory (Acumatica to Virtualstock) and invoices (Acumatica to Virtualstock).

Is Virtualstock a marketplace?

Not exactly. Virtualstock is a dropship and curated marketplace platform that retailers use to sell supplier stock on their own websites. You don’t sell on Virtualstock itself: retailers such as Argos, B&Q, Currys and John Lewis send their customers’ orders through it, you ship them, and you invoice the retailer.

How do retailer orders appear in Acumatica?

As sales orders under the retailer’s own customer account, with the order type, branch and warehouse you choose. The retailer’s PO is stored as the customer order number, the Virtualstock order number as the external reference, and the shopper’s delivery address as the ship-to address, so receivables, revenue and stock movements land where your finance team expects.

Can I supply several retailers through one Virtualstock connection?

Yes. Commercium connects your Virtualstock supplier account once and handles each retailer separately, with its own customer account, product codes, order type, carrier mapping and invoice rules, all drawing on the same Acumatica stock.

How are invoices created and sent to Virtualstock?

When the invoice for a shipment is released in Acumatica, Commercium sends it to Virtualstock with the shipped lines, the retailer’s cost prices, VAT and any freight, so the invoice the retailer receives is the one on your books. Held or rejected invoices raise an alert in the portal.

Are partial dispatches supported?

Yes. Each partial shipment confirmed in Acumatica is sent as its own dispatch with tracking, and is invoiced for exactly the lines that shipped.

How is tracking sent to Virtualstock?

When a shipment is confirmed in Acumatica, Commercium marks the order dispatched on Virtualstock with the carrier from the Ship Via code and the tracking number from the shipment’s packages, mapped to what each retailer expects.

Which Acumatica warehouses does Virtualstock stock come from?

You choose. Available quantity from the selected warehouses is pooled, a safety buffer is held back, and the result is sent to Virtualstock near real-time.

Does Commercium sync prices or cancellations with Virtualstock?

Not on this integration. Commercium currently syncs orders, shipments, inventory and invoices between Acumatica and Virtualstock.

Is there a free trial available?

Yes. Commercium offers a 28-day free trial, and no credit card is required to get started.

Can I sell on multiple marketplaces using Commercium?

Yes. Commercium supports more than 200 marketplaces, retailers, ecommerce platforms, and other commerce systems.

You can connect and manage multiple sales channels through a single Commercium subscription without purchasing a separate connector for each platform. Some enterprise and ERP integrations may require a higher-tier plan.

Does every order I receive on any channel get counted against my plan order limit?

No. Only orders received through sales channels connected using Commercium count toward your plan order limit.

For example, if you already sell through Shopify and use Commercium to connect three additional marketplaces, only orders received from those three marketplaces count toward your Commercium order limit. Your existing Shopify orders are not counted unless Shopify is also connected to Commercium as a sales channel for order processing.

Most supported platforms can be added without a separate per-connector fee, provided they are covered by your current plan category.

How frequently does data sync happen between connected platforms?

Inventory sync happens near real-time. Most other data, including products, prices, orders, fulfilment updates, and tracking information, is typically synchronized within 5–10 minutes.

What happens when I cross my plan limit?

Once you cross your plan limit, data sync remains active and everything keeps working as usual. We send you a monthly overage invoice that you can pay from within your Commercium portal within seven days of the invoice issue date.

You can also upgrade to a higher plan if you consistently exceed your plan limits, as higher-volume plans can cost less.

Can I connect my shipping platform with Commercium?

Yes. Commercium supports shipping, fulfilment, and 3PL platforms such as ShipStation, Veeqo, ShipHero, Amazon MCF, and others.

This allows you to send orders for fulfilment and synchronize shipment and tracking information with your connected sales channels.

Can I connect my ERP and accounting software with Commercium?

Yes. Commercium supports accounting platforms such as QuickBooks and Xero, as well as ERP systems including Microsoft Dynamics 365 Business Central, Odoo, Acumatica, NetSuite, and others.

These integrations can synchronize products, inventory, pricing, orders, fulfilment information, and accounting data, depending on the capabilities of each connected system.

What kind of support does Commercium offer?

Commercium provides support through chat, phone calls, screen-sharing sessions, and WhatsApp. Every plan also includes free onboarding to help you configure your account and connected platforms.

The support channels and service levels available may vary by plan.

Why are there three different types of pricing plans?

Commercium offers three pricing categories based on the types of systems included in your integration setup:

Ecommerce pricing applies when your setup includes only platforms classified as standard ecommerce integrations.

Enterprise pricing applies when your setup includes an enterprise marketplace, retailer, fulfilment network, or another platform classified as an enterprise integration.

ERP pricing applies when your setup includes an ERP system such as Business Central, Odoo, Acumatica, or NetSuite.

If your setup includes an Enterprise or ERP integration, the corresponding pricing category will apply. Our team can review your requirements and confirm the appropriate plan before you subscribe.

Acumatica and Virtualstock, connected as one dropship operation

Connect Acumatica through its REST API with an integration user or OAuth connected application you approve, plus your Virtualstock supplier API credentials. Acumatica stays the source of truth for stock and invoicing, and every flow is tested on real data before anything goes live.

Talk to an integration specialist

Customer Case Study

How Airvision Systems Streamlined Virtualstock( Harvey Norman) Operations with WooCommerce and Commercium

How Groupiiico Improved Operations by Connecting Acumatica with DSCO and Commerce Hub Using Commercium

How Hudson Furniture Unleashed Multichannel Growth by Connecting Kogan with Shopify

How ENGLAON Unleashed Multichannel Growth by Connecting Kogan with Shopify

How Cut Price Online Unleashed Multichannel Growth by Connecting Shopify with Kogan, Trademe, eBay

View All Case Studies

Security & compliance

Commercium Is Enterprise Ready

We safeguard your data with advanced security measures, ensuring seamless operations and full compliance.

GDPR Compliant

Our platform is designed to support GDPR compliance through strong data protection and security practices.

SOC 2 Type II Audited

Independent SOC 2 Type II audit completed for Security, Availability, Processing Integrity, and Confidentiality. Report available under NDA upon request.

Strong Encryption

We encrypt data both in transfer and at rest with AES 256-bit encryption.

Multi-layered Firewall

We use multi-layered firewalls to safeguard our infrastructure, ensuring the security of your digital assets.

Why Commercium

One platform. 200+ commerce connections. No per-connector fees.

Once you start using Commercium, you can connect almost any supported marketplace, store, ERP, POS, warehouse or fulfilment platform without purchasing separate integration software.

Connect More in a Few Clicks

Add marketplaces, stores, ERPs, POS systems and fulfilment partners without buying another connector.

Connections Add channel

3 of 200+

Advanced Features Included

Get order routing, automation rules, AI product listings, repricing and virtual bundles with your integration.

Order routing Automation rules AI listings Repricing Virtual bundles

Connect Online & In-Store

Bring ecommerce, brick-and-mortar stores and POS channels together in one connected operation.

Online storeEcommerce & marketplaces

CommerciumOne connected operation

Retail storePOS & in-store stock

One inventory pool

Get started

Run your Virtualstock retailer orders straight out of Acumatica

One Acumatica tenant, one Virtualstock supplier account, and live inventory, order, dispatch and invoice flows for every retailer you supply, usually live in 1–2 hours once your details are in place.

Book an Acumatica + Virtualstock demo Discuss your Virtualstock setup

Bring your Acumatica instance details, your Virtualstock supplier details, the retailers you supply, the warehouses that hold dropship stock and the carriers you ship with.

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